Budget Development & Maintenance
Whether your primary goal is to generate revenue, enhance your brand, or simply provide a positive experience for your community, our Hit Your Mark Productions® team will work closely with you to analyze historical expenses and budget trends so that we may align your goals with realistic budget expectations. The monitoring of your event budget is critical to managing your costs and optimizing your return on investment (ROI). Our accounting team becomes your accounting team, which allows you the ability to rest easy knowing that each month you will receive recap reports on event expenditures, a list of all upcoming payments, and updated budget projections. We pride ourselves on providing our clients with additional safeguards that allow them to use the watchful eyes of our team to make certain that all the contractual deadlines are met ahead of, or within, the established timeline. These safeguards not only ensure that the budget will be constantly assessed, monitored, and maintained, but they will also allow you to better focus on other elements of your event, and therefore, provide you and your team with a more positive, beneficial and stress-free experience.
Site Selection Services
Hit Your Mark Productions® always strives to save our clients time, energy, and money so that you can also have more time to focus on the important aspects of your day-to-day life. So, let us take one more thing off your hands! Through our site selection services, we will provide you with our customized comprehensive report on local area venues to help you find the best place for your vision to shine. Our logistic and design teams will comb through the city to find the perfect spaces to enhance guest and vendor experience. But more importantly, we will provide the expertise, ideas, and resources needed to execute your concept in a unique and special way that truly hits the mark! Our clients find our site selection services very streamlined, efficient and effective because we only show you spaces that fit within the parameters of the budget and are available within the designated time frame to ensure a successful event.
Contract Negotiation & Management
Enjoy the peace that comes from not having to sit through high-pressure sales pitches or vet multiple vendors on their service offerings and costs, by letting our logistics and design team obtain the quotes for you. Venue and vendor contracts come in all forms, from the extremely detailed agreements with notably strict terms, to the very client-friendly one-page forms. You will have access to our Hit Your Mark Productions® team of professionals who are highly skilled in the art of negotiations as we help you explore all of your options. But vendor negotiations are not just about numbers. They’re also about relationship-building and aligning your event as a partner, not an adversary, in the negotiation process. In the end, it’s about obtaining the most favorable contractual agreements with reputable venues and vendors who will ensure that contracted services are rendered professionally, and payment terms are executed on time. Allowing us to serve as your proxy to procure contracts during the vetting process extends your reach to get the best and most comprehensive information to assist you in making sure you have the perfect vendors to execute your event.
Another service available to our clients involves allowing us to add that special human touch by managing your event RSVPs or tickets through our user-friendly technology platform on our Hit Your Mark Productions® website. With this collaboration, you will have the benefit of receiving bi-weekly updates on the event’s headcount, live customer support for your guests, and administrative assistance for your organization throughout the entire “on-sale” period. In addition, your attendees will have the ability to easily share your event on social media. On the day of your event, clients may choose to either have Hit Your Mark Productions® manage the event check-in with one member of your team serving as the Registration Captain, or designate your team to manage Check-in, with the Hit Your Mark Productions® staff serving as the IT & Registration Captain.
Air, Hotel, Ground Logistics Management
Enhance the guest experience for your event participants by allowing our team to create a custom lodging and transportation travel package for your event. Even though Hit Your Mark Productions® is not a travel agency, our team enjoys, and is adept at, working with all major airlines, hotels, and car services on our client's behalf, just the same. Our team will happily serve as the travel concierge for you, your guests and vendor(s). We will negotiate rates and manage contract terms, and monitor the entire process from trip inception, budgeting, and contracting, to guest arrival and hospitality. We can also assist you in coming up with fun perks for your guests, including delivery of special gifts items, like Welcome packages. These personal touches especially, will ensure that your guests feel like the VIP that they truly are.
Event Flow and Timeline Management
Our Hit Your Mark Productions® team will work closely with all of our event partners to ensure that everything runs seamlessly in the eyes of your attendees. We accomplish this by creating a comprehensive timeline that manages event timing and flow, before, during, and after the event. This can include program logistics such as vendor load-in and load-out, or program elements such as speeches and workshops. We create our custom timelines in such a way that it ensures that all event participants such as speakers, exhibitors and concessionaires, know exactly where to be at any given moment - when certain activities should be activated, and when set-ups should be completed and ready for inspection. In the end, our team is able to ensure that your event's run-time is easily monitored and maintained, while maximizing productivity. As a result, your guests will experience only the excitement and magic of your event
Vendor Management is the dovetail service to our Contract Negotiation & Management service. After you sign-off on the perfect vendors to accomplish your vision, our Hit Your Mark Productions® team will work with each one of them to make sure that all the key details remain top of mind from inception through event day. Our team will either host & facilitate virtual meetings for you, or attend in-person vendor meetings with you to make sure that everyone stays up-to-date on any changes that might affect logistics on event day. This service frees up our client’s time because we take on the task of being the on-site point-of-contact throughout the event, thereby allowing you to stay focused on providing the very best guest experience to your attendees.
Script Writing & Stage Management Services
Whether you are looking to give a meaningful toast, or craft a full program for your organization’s gala, Hit Your Mark Productions’s Script Writing service is extremely helpful for individuals or smaller organizations who are looking for assistance in creating those magical and memorable moments of their event. When this service is activated, our team will work alongside you to transform your historical data, like personal or funny stories for weddings, or life lessons and business insights for inspirational and motivational corporate events. Whatever the messaging, our team will make sure that it represents a cohesive story that encapsulates the goals and objectives of your occasion, and evokes the expected emotions.
Most importantly, on the day of your event, our team will ensure a smooth event flow as we “stage manage” everything to make sure that speakers are comfortable and ready to deliver their spoken words at the appropriate time. In addition, we will make sure that the production side of the event, such as presentations, technology and timing are set up, monitored and in sync with all activities happening on the stage. This will include making any necessary adjustments along the way, such as shortening or lengthening program segments. Allowing us to help you with script writing and stage management services will ensure your vision and messaging are being delivered in the most effective and positive way to benefit your audience.